GL / Fund Accounting

Introduction

The GEMS General Ledger/Budgetary Accounting System provides an interactive, integrated, and flexible set of tools which prepares Financial Statements required to make administrative decisions with confidence. This applications was completely redesigned and rewritten in 1995 to fully utilize the AS/400 relational database capabilities.

Features

• True Multi-Fund Accounting which meets GAAFR and GAAP standards.
• Flexible account number structure. the user has complete flexibility in defining the account number structure within various elements.
• Menu drive options are provided to initiate all system processing.
• On-line verification. All information is entered through on-line data entry programs provide required field validation.
• Pop-Up Search Window on all Data Entry Screens for Account Number, Vendors and many other pertinent Master Files.
• Comparative data faculty. Financial Statements include comparison of current data with the annual financial plan.
• Provision for interface with other GEMS application solutions such as the Account Payable, Purchase Orders, Budget Preparation, Payroll, and Fixed Assets application.
• Multi-year processing requires no need to close one fiscal year prior to starting another. Transactions may be posted to any open year on the system.
• Account and budget balances are readily updated and available for reporting.
• Financial Statements and Budget Reports can be requested by a number of methods and selection criteria.
• Check Reconciliation for multiple Bank Accounts.
• Inquiry Screens are available for Account Number Balances, Vendor Activity, Accounts Payable Information and Purchase Order Detail.

Reports

• Journal entry transaction listings
• Balance sheet and operating statements
• Statement of appropriations compared to expenditures/revenues
• Weekly appropriation/expenditure/revenue report
• Additional/transfers of appropriations
• Master file listings
• Transaction detail activity registers