Payroll

Introduction

The GEMS Payroll/Personnel Application software is designed to meet the organizational requirements of both Municipalities, Boards of Education and Multi-District associations.

Features

• The Base Payroll module allows maintenance of employee information using on-line interactive methods including Pop-Up Search Windows. Data including insurance, EEO and occupation codes, bargaining units, rank, degree, step and personal statistics are stored along with information required for the processing of the payroll.
• This application allows client definitions for an unlimited number of earnings and deductions. These transactions feature a very high level of user options such as amounts, multiple percentages, cut off dates, contract totals and multiple limits. The user can also define a variety of payroll cycles within each payroll type.
• Payroll processing allows the flexible features of earnings, deduction and account number overrides, multiple checks, prepaid checks, voided checks and retroactive payrolls. Net payroll and support checks, earnings and deduction registers, labor distribution reports and journal entries provide a full audit trail of all transaction procedures.
• Tracking and reporting of monthly, quarterly, calendar and fiscal earnings and deductions are included with this module.
• A Direct Deposit module is available as an option. This module processes the data after completion of the payroll and produces files that can be transmitted to the organization servicing your installation.
• A Payroll Encumbering module is available on an optional basis. This module, which is widely used by school departments, will automatically encumber annual contract amounts for each employee and generate the reverse transactions at the time of each payroll cycle.
• A comprehensive On-line Employee Inquiry Screen provides all personal data, earning and deduction information, and detail for pay checks that have been entered in the system.
• This module includes Magnetic Media W2 and 1099 processing along with EEO and Department of Employment Security reports.
• A complete Check Reconciliation program is included as part of the basic payroll package.
• The Payroll Application fully integrates with the General Ledger/Fund Accounting System and various adhoc reporting and query products
• Multiple user defined payroll cycles and groups.
• Multiple user defined earnings and deductions type/codes.
• User update access to tax tables.
• On-line window search screens and edits.
• Auto generation of selected employee earnings and deductions records on a user defined demand basis.
• Void Check capability - Payroll history through to General Ledger.
• On-line Inquiry to all Employee Payroll Information
• Automatic net pay check printing. Multiple employee paychecks within the same payroll run.
• Automatic support check generation, including employer portions.
• Payroll Forecasting and Budgeting Module.
• Payroll Direct Deposit Module.
• Payroll Encumbering Module.
• Payroll Human Resource Module.
• Automatic interface to GEMS Fund Accounting system.
• Employee earnings can be distributed to unlimited G/L accounts.

Reports

• Net Payroll Checks
• Support Deduction Checks
• Payroll Calculation Registers
• Labor Distribution Reports
• 941 Quarterly Reports
• Department of Employment Security Reports
• W2 and 1099 Forms and Reports
• Journal Entries to the General Ledger
• Various Selection Reports for Earnings and Deductions
• Check Reconciliation Listings
• Payroll Earning/Deduction Reports.
• Payroll/General Ledger labor distribution report.
• Check Register.
• Pre-posting journal entry edit report.
• Monthly/Quarterly/Year-end reports.
• Magnetic W-2 and W-2P reporting.
• Selective Reports for earnings/deductions.
• Budgeting/Forecasting Reports.
• Magnetic Employee 1099 Reports and Forms.
• FICA/Medicare Reports.
• Master File Listings.
• Direct Deposit Reports.
• Payroll Encumbrance Reports.