TAX Collections & Corrections

Introduction

The Revenue Collection application software allows the user to perform all the functions necessary to maintain and balance collections from receipts of Property taxes, utility bills and other miscellaneous collections.

Assessor Features

• Inquiry to Collector's billing master files by a variety of access paths.
• The system will generate amended bill notices, C of C history reports and registers reflecting the changes to the Grand List totals.

Collector Features

• A standard terminal with an IBM Proprinter (or compatible) attached can act as a cash drawer performing all of the functions of a cash register plus the ability to validate bills, endorse checks, produce duplicate bills, lien release certificates and motor vehicle statements for registration. This terminal can also support electronic cash drawers and bar code scanning equipment. Personal computers used for this function can also support credit card payments with the ability to automate the task of obtaining credit card authorization codes. When not being used as a cash register, they can be used for printing reports and word processing. Data displayed on the terminal includes all information that was presented on the original bill along with any information generated as a result of a Certificate of Change being applied to a bill.
• The software has the ability to control as many as 9,999 cash drawers on any date. These drawers can be closed and re-opened at any time.
• Full inquiry function is included with the system with as many years of tax history as desired available on the system. Inquiry function is also provided for payment history.
• Ability to enter and track adjusting transactions for items such as returned mail, bad checks and refunds.
• Generate delinquent bills, statements, back tax reports, over payment and refund history reports.
• Enter, update and post suspended tax bill lists and accounts. Track penalty and special processing codes such as bankruptcy, sheriff's fees and foreclosure in process codes.
• Interfaces with General Ledger/Fund Accounting System.
• Produces on-line delinquent statements with user defined penalty and tax payer status codes.
• Automatically processes bank escrow batch collections.
• Produces user defined tax collector's letters.
• Generate, update and print Real Estate lien listings, notices and certificates.
• This system is fully capable of processing lock box receipts from various area banks.
• Generation of posted rate books on demand showing payment dates, amount paid and interest paid.
• This system includes a variety of balancing reports such as Trial Balances and collection breakdown reports.
• The ability to print amended tax bills resulting from Certificate of Change activity is included along with generation of all associated reports, such as the C of C Register and History reports. These reports reflect both the changes in assessed values used to reconcile the Rate book to the Grand List and the changes in tax dollars to be collected.
• Ability to attach Personal Computers to the system for use as terminals and transfer information from the host to the PC for use in PC-type products such as spreadsheets.
• On-line cash collection system using "electronic cash register."
• On-line certificates of change updating assessment and collection data.
• Automated Put-Ons and Take-Offs to Motor Vehicle Department for delinquencies and production of magnetic media.
• User definition of how the Tax Bills are to be calculated, split, waived and rounded.

Reports

• Tax Collector's Rate Books with Automated Posting
• Tax Warrants, Demands and Lien Notices
• Delinquent Tax Statements
• Duplicate Tax Bill On-Demand
• Edit Listing of Put-Ons and Take-Offs for Motor Vehicle delinquencies
• Ability to generate Tax Rate Books, Bills, mandated State of Connecticut Reports and all associated reports for audit purposes.
• Tax bills can be generated on standard bill formats or mailer formats and interfaces with the Revenue Collection system.
• Escrow Real Estate bills can be printed by bank along with listings of all bills sent to that bank for payment.
• Cash register proof / posting reports.